Presentation Guidelines

Oral Presentation Guidelines

Selected oral presentations at the 6th World Congress of Biomechanics provide authors a chance to present their abstract orally to a wider audience. If you have been selected to present your abstract orally you will need time to prepare. Each oral presentation is 15 minutes (inclusive of questions and answers). Planning and experience will make your oral presentation clear, effective, and rewarding.

PREPARING YOUR PRESENTATION

In order to prepare for your oral presentation, follow these handy tips:

When you are creating your presentation, use standard fonts such as New Times Roman, Helvetica, and Arial. These basic fonts are included on the computer that will be in the session room. If you use a special font for your presentation it may not translate properly on the session room computer.
Once you have created your presentation, review each screen for order accuracy, errors, and check to make sure the font and colors will be seen by others. Test the presentation on another computer to make sure that the fonts, graphics, and movies are still included in your file.
When you are satisfied with your presentation save it onto a Windows readable USB Flash Drive, or a CD-ROM.
Make a backup presentation to take with you to the meeting in the event of lost luggage, theft, and incompatibility.
Practice your presentation before you come to the meeting. Make sure you stay in your allotted time frame for the presentation.
Prepare for any questions that may come from the audience.

SESSION ROOM EQUIPMENT

All of the session rooms will be equipped with a data projector, screen, laptop computer, microphones. There will also be an AV technical assistant in each session room to help with any technical issues.
Presenters do not have to bring their own computer. There will be a laptop computer that will be available in the session room which will have Windows XP Professional installed. There will also be several software programs available on the computer including: Microsoft Office XP, Adobe Acrobat Reader and Windows Media Player.
Using your own laptop computer for a presentation is allowed in the session room; however there will be a limited amount of connections available. Presenters using their own laptop must make sure that their computer has a VGA HD15 pin female output, so the laptop can be connected to the data projector. If your computer does not have the VGA HD15 pin female output there will be no way to connect to the data projector.
There is no Internet access in any of the session rooms.
There is no Speaker Practice room for presenters.

PRESENTATION DAY

The day of your presentation has arrived. Follow these handy tips to have a successful presentation:

Business casual (shirt and tie) is appropriate attire for giving a presentation. Being comfortable during your talk is very important.
Arrive at your session at least 30 minutes before the session begins. Give your presentation to the AV technical assistant so it can be loaded onto the computer.
Get to know the area. Where will you stand during the presentation? Is there enough space to walk around? Is the screen to my left or right? Where is the location of the steps to the stage? Where will the AV technical assistant sitting in case of a problem?
Introduce yourself to the Session Chair(s) and the other speakers of the session.
Sit close to the front of the room so you are close to the stage when it is your turn to speak.

Poster Presentation Guidelines

The main goal of the poster presentation is to gain a maximum benefit from the scientific work presented and to create a lively interaction between poster authors and interested congress participants. Poster authors are requested to be present at their poster session at the beginning of the presentation time.

SIZE OF POSTER BOARDS:

Size of poster board (usable space): 80 cm wide and 200 cm high (vertical/portrait style)
Maximum poster size: ISO A1 (59.4 cm wide by 84.1 cm high)

PREPARING YOUR POSTER

Text on poster

Use a clear typeface and, if possible, a laser printer.
The poster should be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high.

Graphs and diagrams

Graphs and figures should be readable from a distance of 2-3 meters.
They should be drawn with a minimum line width of 1 mm.

General Information

One poster board will be allocated for each poster presentation.
A printed number identifying each poster board will be provided.
Material and color of poster board: hard felt board, colored grey and an aluminum frame

Registration

Please remember to register for the congress in order to be allowed to make your presentation.

Location

Posters will be presented in the Poster Area, which is located in the Gallery.

Poster Mounting

Posters should be mounted:

- During the indicated set-up time (authors would be informed seperately)
- Velcro (mounting material) will be provided.

Poster Viewing and Presentation

Posters will be on display in the poster area for three days and will be open for viewing during exhibition hours.

Removing your poster material

Material should be removed before 12:00 hours on Friday, August 5.
If posters are not removed within the time for dismantling, your poster will be removed and disposed off.

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